13. SPJIMR CODE OF CONDUCT
13.1 Participant Code of Conduct
SPJIMR aims
to create an environment in which participants, faculty, staff, and individuals
affiliated with the institute can freely exchange ideas and thoughts, build
their intellectual curiosity, and celebrate SPJIMR’S diversity. To create such
an atmosphere, members of the community must respect each other and act
responsibly. SPJIMR expects participants to follow a set of conduct guidelines
that include, but are not limited to, the following:
§ Abide by the academic integrity detailed in the SPJIMR
Code of Conduct
§ Tolerate and respect each other’s ideas, beliefs,
thoughts, and experiences.
§ Respect each other’s safety. Verbal and physical
violence in any form is not acceptable. We prohibit the possession of articles
that may be deemed harmful to others or yourself.
§ Respect SPJIMR property and facilities. The Institute
prohibits the misuse, stealing, or intentional damage of any SPJIMR property or
facilities.
§ Provide truthful information to the Institute. You
must provide accurate admission and personal background information by the
requested date.
§ Act in a lawful manner. If you participate in unlawful
activities, the institute will report these to the local authorities and you
might be expelled.
13.2 Grievance Procedure
If you wish to express a grievance about another participant or a
faculty or staff member, you may discuss the grievance with the
Chairperson/Program Coordinator.
13.3 Confidentiality
a)
All
materials that you submit for admission to SPJIMR become the property of the
Institute. SPJIMR will preserve all student information submitted at the time
of admission, as well as that created during their attendance at the institute.
You are entitled to request and review information regarding your academic
transcripts and admission files. This does not include confidential information
disclosed in your admissions file, such as letters of recommendation or
interview comments.
b)
The
School may disclose basic personal information without your consent as long as
it is for education-related use, for example, name, address (permanent home),
e-mail, phone number, other institutions attended, age, gender, activities
involved in while at SPJIMR, year of graduation, specialization at SPJIMR, or
company name and position. Education-related use could include directories,
alumni mailing, or aggregated demographic information, and must be approved by
the Chairperson/Registrar. You can withhold publishing / sharing of basic
information from directories or alumni mailing by simply sending a ‘statement
for removal’ to the Chairperson/Registrar.
c)
The
Institute will not allow any unauthorized party to review your records. These
include Financials, admissions information, staff and faculty review. The Dean needs to authorize any such review.
13.4 Electronic Information Policy
Unauthorized copying or use of SPJIMR licensed software by any member
of the SPJIMR community is strictly prohibited. SPJIMR and its members must
comply with all contractual software obligations. In addition, the institute
and its members will abide by all local, state, and national intellectual
property laws and information technology regulations. Any violation of this
policy will be reported to the Dean and, depending on the situation, to local
authorities. Violation of this policy
could lead to expulsion or legal action.
13.5 Exit Procedure
After graduation and before your departure from the
Institute, participants are required to complete a set of procedures including
the return of Library books, settling outstanding dues etc. The PGEMP office
will take appropriate action where participants fail to complete the formalities
specified in the exit procedures document, which may include denial of
graduation certificate.
CHANGES / MODIFICATIONS TO RULES
1.
The Institute
reserves the right to delete / modify any of the above rules as and when deemed
necessary.
2.
The Institute
reserves the right to add any other rule to the above rules as and when deemed
necessary.
IN
CASE ANY VIOLALTION OF THE ABOVE RULES IS REPORTED OR DISCOVERED APPROPRIATE
DISCIPLINARY ACTION WILL BE TAKEN.
NOTE: THE
ABOVE RULES AND REGULATIONS MAY UNDERGO CHANGE ANY TIME AND THE CHANGED RULES
WILL BE APPLICABLE FROM THE DATE OF ISSUE OF REVISED GUIDELINES. FOR ANY
CLARIFICATION REGARDING ADMINISTRATIVE ISSUES, THE PARTICIPANT MAY CONTACT THE
REGISTRAR.
CODE OF CONDUCT FOR PARTICIPANTS
|
You can help EMP to make you successful.
Be the change you want to see in yourself.
MORNING
: A
guided Yoga session begins
at 6.00 am on the terrace - or on the ground floor
lobby- of your
hostel. The wake up session increases your
energy throughout the day
and prepares your mind for another great day filled with opportunities
and challenges. Tea /coffee is served right from 5.30 am to
enable you to attend the
Yoga session. Yoga session is compulsory. 
Our course is
based on the principles of adult learning
which
says “the onus of learning is on you – the adult learner ! “Therefore you would
be requested to create an ATMOSPHERE OF
LEARNING for yourself and
others. To minimize distractions, it is mandatory to put the
cell phones off at the
start of each
session. Laptops are permitted only if the instructor wants you to. This
policy will avoid you from getting distracted by SMS, surfing, e mails, going out for phone calls,
and side
discussions etc. Please realize that if
the trillion pages on the net
could be delivered to you as readymade
knowledge on your desktop, you
would not have been here ! You are here to maximize the benefit from your
personal contact with the teacher. Stay in the class and be focused on the
subject. One mike is provided between two – please use the same so everyone can
benefit from your questions and comments.
We
expect all participants to come with their own LAPTOPS which can be used by
them outside the classroom. Internet connections are provided inside the hostel
rooms but the participants are advised to bring with them extensions for power
cords and for internet socket connections so that they can be used from
anywhere in the hostel room.
LEAVE OF ABSENCE
Attendance
will be taken in the class and a minimum requirement of attendance is 85% in the
program. LEAVE OF ABSENCE from the class will be granted only
with a prior permission and never
afterwards. Your attendance is an
important part of your academic input and scoring. If your performance in exams
and assignments is not timely and good, you may be required to re-do the contact with the next batch.
If the reason for the absence is that the
employer wants you to do something and hence you are remaining absent with full
concurrence of your employer, you may be given a LEAVE OF ABSENCE by making a
request in writing by mail to your Batch
Coordinator stating who from your
company has permitted you to be taken away from the class work and for what time. Your mentor & HR should also be marked on this mail.
ASSIGNMENTS/ EXAMS
All
examinations will be conducted on campus, invigilated, and shall be in
universally accepted paper and pen format. Most assignments are off campus and
need to be uploaded on our E Learning platform. To keep pace with the program
each assignment has a schedule of submission.
Late submission will be accepted only up to 7 days from due date and all
such late submissions may carry penalty by way of reduction of marks.
The
primary intent of assignments is to encourage you to apply learning in the
class to your job / company / industry and thus reinforce it. As such, your
mentor is in the best position to comment on whether the assignment has been
properly attempted and is useful to your employer. We have also deployed
Research Associates who will provide additional input to you by scoring and
commenting on your assignment.
Please
approach the assignments with utmost sanctity. While you may discuss with one
another, each and every assignment should be original i.e. every participant
should take the pains to work on his/her assignment individually.
You
will not be allowed to appear for the end term exam and attend the contact of
the next phase if
a) You have attempted less than 70% assignments in each
subject in each contact of the phase( 2
contacts comprise of a phase)
b) Less than 70% of the assignments submitted, are on
time (i.e on the due date).
In
case you do not clear a course of a particular phase you will have to reappear
for the exam or submit the pending assignments in order to make –up your
grades.
BATCH SCHEDULE
Once
you join a batch, SPJIMR commits its resources like classrooms, hostel rooms
and faculty irrevocably to accommodating you on given dates during the 7
contacts over 21 months. You must therefore realize that any skipping of
contact and wanting to study the contact
with some other future other batch creates a significant problem for SPJIMR
because the seat / room in the skipped contact becomes vacant which we could
have given to some other participant and charged fees for. Secondly, we also
need to find an alternate seat / room for you in a suitable future batch.
Therefore as a matter of policy we discourage you from deferring your
attendance to another contact or exiting from the program.
Only
under exceptional circumstances we permit change of schedule and that too after
writing an explicit application sufficiently in advance and seeking formal
permission of the Chairman of the program. Please note that such a decision
will be agreed by SPJIMR only under exceptional circumstances and that too only if
SPJIMR is convinced that the reasons are
beyond the control of participant, employer & the mentor and are the
circumstances are compelling enough to
prevent the participant from meeting his commitment to the course.
Any Participant who
moves to a another batch will have to
bear a charge of Rs10,000/- as a re-admission fee for admission into a new
batch. If the time gap in the course is more and if the course fees have
changed between the time of the person’s enrollment in the program and the
starting of the batch he wants to join, a differential in the fees will also
need to be paid. This will be charged on a pro rata basis for the number of future
contacts to be still attended.
We will not entertain change of batch more than once
for a given person for the course.
The conditions under which
the shift of batch is possible are as follows.
1.
The participant
has informed EMP batch coordinator in writing one week before the first day of the contact that he will miss
it.
2.
The participant
has completed 70% the assignments of the
earlier contacts with his original/previous batch.( eg to join in Integration
phase i.e-contact-3 he should have completed all assignments of foundation
phase with his original batch)
3.
He has
appeared & cleared all exams till the contact period he wants to join.( eg
to join in Integration phase i.e-contact-3 he should have cleared orientation
phase exam)
4.
The request is
made with approval of the HR dept of the partner company, if the participant is
sponsored
5.
The participant
is ready to make his lodging & boarding arrangements, if we are unable to
make these with the new batch the participants wants to join
6.
A written
commitment that henceforth he will be regular and attend all sessions and do
exams and assignments in time is given by the participant and counter signed by
the HR department and also the Mentor.
If the person does not join within 1 year of attending
the last contact, it will be taken as an indicator that he has chosen to
discontinue from the program without refund and credits. If he wants to join
afterwards, he joins as a fresh student as if he has not been in the course
earlier.
Annexure
Mentor Form
Batch No.__________
 |
MENTEE DETAILS
Student's Name : ____________________
Name of Company: ______________________
Roll No : ______________________
Mobile : ______________________
Email : ___________________
City of Posting :
______________________
 |
MENTOR DETAILS
Name
of Mentor : ___________________
Official
Address : ____________________________
_____________________________
_____________________________
_____________________________
Name of
Company ___________________
Division/Dept ___________________ Designation :______________
Office
Telephone ___________________ Mobile Number:_____________
Email :___________________
Total Years
of
experience : ___________________
City Of
Posting : ___________________
Areas of
Expertise :___________________
Please
Tick
- Mentee reports directly to Mentor.
- Mentor senior to Mentee but Mentee does not directly report.
- Mentor & Mentee are in the same department.
- Mentor and Mentee in the same office
- Mentor and Mentee in the same city
I have read
how I can help in the development of the Mentee and will be happy to do the
needful.
________________ ________________
Mentee’s
Signature Mentor’s Signature
Role of Mentors
EMP course is
designed to impart not only class room education but also application of the
classroom to the actual job of the Mentee. That’s why the role of the mentor is
important because he is in the best position to guide the application as well
as to evaluate it. Therefore the role of the mentor is:-
- to periodically (Monthly) meet the Mentee to discuss his / her progress; concepts covered, application exercises done etc. A brief email from the mentor is expected every month.
- Mentor’s comments on curriculum and application exercises are most welcome any time.
- to fill in and opine on the progress of the mentee in the quarterly report on assignments.
- During the Customization Phase (Contacts 5&6) the participants have to work on a project based on a problem or an issue in the organization. The Mentor will assist the Mentee in identifying a suitable topic and guide the latter in completing the project work. Mentor will also make it convenient to attend the Dissertation Viva-Voce of the Mentee at the institute or at the organization, as a Panel Member for evaluation along with the Faculty Members.
